Power BIPayrollBudgets
Multi-department KPI dashboard
Big Bear Vans. One dashboard for payroll, budgets, expenses and cash flow across a 50+ person team, replacing a stack of separate spreadsheets.
50+staff covered
4departments in one view
Available for projects · US, UK and worldwide
Accounting services that keep your books accurate, current and tax-ready
I'm Zaineb Khalid, an accountant and financial consultant working with small and growing businesses in the US and abroad. I handle the bookkeeping, payroll and reporting you keep pushing to next week, and I send you numbers you can actually make decisions with.
8core services
50+staff on payroll I've managed
9accounting and data tools
30 minfree first call on Google Meet
Services
Pick a service to see exactly how I work
Every engagement follows a clear set of steps, so you know what happens each month and what lands in your inbox. Choose a service below.
Bookkeeping and reconciliation
Your transactions categorised correctly every month, every bank and card account reconciled, and a clean close you can hand to a lender or CPA without apologising for it.
- Connect bank, card and payment feeds to your ledger
- Categorise transactions and clear the uncategorised pile
- Reconcile every account to the statement, line by line
- Close the month and send you a short summary of what changed
Tools I useQuickBooks OnlineXeroZoho BooksExcel
Talk to me about bookkeepingPayroll management
Accurate pay runs on time, with deductions, reimbursements and records kept in order. I’ve run payroll for teams of more than 50 people, so the edge cases don’t surprise me.
- Set up employee, contractor and pay-schedule records
- Review hours, overtime and reimbursements before each run
- Process payroll and post journals to the books
- Keep payroll reports ready for filings and year-end
Tools I useQuickBooks PayrollGustoExcelGoogle Sheets
Talk to me about payrollFinancial reporting
Monthly statements that explain the business, not just list it. You get the P&L, balance sheet and cash flow, plus notes on the three or four numbers that moved and why.
- Agree which reports you need and how often
- Build report templates with your own categories
- Review variances against last month and last year
- Deliver the pack with plain-English commentary
Tools I useQuickBooksXeroExcelPower BI
Talk to me about reportingBudgeting and forecasting
A budget you’ll actually use and a cash forecast that tells you, weeks ahead, when money will be tight. Useful before hiring, buying stock or signing a lease.
- Review 12 to 24 months of actuals
- Build the budget by department or cost centre
- Set up a 13-week rolling cash-flow forecast
- Compare budget to actuals each month and adjust
Tools I useExcelGoogle SheetsPythonPower BI
Talk to me about forecastingTax documentation and compliance
I don’t replace your CPA. I make their job faster and cheaper: books closed, schedules prepared, contractor 1099-NECs tracked and documents organised before tax season starts.
- Review the year’s books for gaps and misclassified items
- Prepare supporting schedules and a year-end trial balance
- Track contractor payments and prepare 1099-NEC data
- Share an organised folder with your CPA or tax preparer
Tools I useQuickBooksXeroExcelGoogle Drive
Talk to me about tax prepCost and profitability analysis
Find out which products, clients or jobs actually make money. I’ve built weighted-average inventory and COGS models for e-commerce, so margin questions get real answers.
- Map direct costs, overheads and inventory flows
- Calculate COGS with a consistent valuation method
- Break margins down by product, client or channel
- Flag the loss-makers and the pricing you could change
Tools I useExcelSQLPythonZoho Books
Talk to me about marginsAccounts payable and receivable
Bills paid on time, invoices sent promptly and overdue customers chased politely before they become a cash problem. You see the ageing report, not the admin.
- Set up bill approval and payment schedules
- Issue invoices and record receipts against them
- Chase overdue invoices on an agreed schedule
- Send a weekly AP and AR ageing snapshot
Tools I useQuickBooksXeroZoho BooksGoogle Sheets
Talk to me about AP and ARAI-assisted reporting and dashboards
I use data tools and AI where they save real time: automated data pulls, dashboards that refresh on their own and anomaly checks that catch odd transactions early. A person still reviews every number.
- Pick the five to ten KPIs that matter to you
- Connect your accounting data to a dashboard
- Automate the monthly refresh and checks
- Walk you through the dashboard and adjust it
Tools I usePower BILooker StudioSQLPython
Talk to me about dashboardsFree consultation
Get a free consultation from an accountant who does the work herself
You speak to me, not a sales rep. In 30 minutes on Google Meet we look at where your books stand, what’s slowing you down and what it would take to fix it. You leave with a clear next step, whether or not we work together.
- A quick review of your current books and software
- The two or three issues costing you time or money
- A fixed monthly scope and quote, in writing after the call
Quick tip
Reconcile your bank accounts every month. Catch-up work always costs more than keeping up.
Portfolio
Recent work: dashboards, models and reports
A few projects from my client and in-house roles. Client figures stay private, so the visuals below show the structure of each piece of work.
ExcelCOGSE-commerce
COGS and inventory valuation
Vankea. Weighted-average inventory and COGS model for an e-commerce business, so product margins were based on real landed costs.
Weightedaverage method
SKU-levelmargins
Power BISQLPython
Financial BI dashboard
Intellifyx. Financial reporting pulled from source data with SQL and Python, then presented in Power BI for monthly review.
Automatedmonthly refresh
1source of truth
PythonPandasForecasting
Revenue forecasting model
Forecasting project. A Python and Pandas model that projects revenue from historical sales, with a range rather than a single guess.
Rangebased forecast
Monthlyre-run
Behind on your books?
Months of catch-up bookkeeping, sorted in weeks
If your books are three, six or twelve months behind, you’re not the first. I’ll reconcile the backlog, fix the categories and get you to a clean month-end, then keep it that way.
Get my books caught upFAQ
Questions business owners ask before hiring me
Do you work with businesses outside Pakistan?
Yes. I work with clients in the US and internationally. The work runs through your accounting software, shared folders and Google Meet.
Which accounting software do you use?
QuickBooks Online, Xero and Zoho Books for the books, Excel and Google Sheets for schedules and models, and Power BI or Looker Studio for dashboards. If you already use one of these, we stay on it.
How much do your services cost?
Most clients pay a fixed monthly fee based on transaction volume, number of accounts and whether payroll is included. Catch-up and one-off projects are quoted separately. You get a written quote after the free call.
Are you a CPA? Can you file my taxes?
I’m not a US CPA and I don’t sign returns. I prepare tax-ready books, schedules and 1099 data and work alongside your CPA, which usually shortens their time and your bill.
How do I share my financial data safely?
You add me as a user in your accounting software with the access level you choose. I never need your bank login. Documents are shared through a folder you control.
How long does catch-up bookkeeping take?
It depends on how many transactions and accounts are involved. After the free call I give you a timeline in writing before any work starts.
What happens after the free consultation?
Shortly after the call I send a short summary of what I found, a proposed scope and a fixed quote. If it makes sense, we set up access and start with the next month-end.
Can I cancel the monthly service?
Yes. Monthly work runs month to month, and you can stop with notice. Your books and files stay yours at all times.
From the blog
Practical guides on bookkeeping, cash flow and automation
Short, specific articles written from client work. Read all articles on the blog →
Catch-up bookkeeping: how to get months of messy books back on track
The order I work in when a client is six months behind: statements first, then reconciliations, then categories, then the month-end. Plus what to hand your bookkeeper on day one.
The 13-week cash flow forecast: a simple routine for small business owners
Four numbers to check every month and how a simple 13-week forecast warns you about a tight month before it arrives.
Where AI saves time in small-business accounting, and where it doesn’t
Bank-feed rules, receipt capture and anomaly checks help. Judgement calls, tax positions and client conversations still need a person.
Book a free call
Book your free 30-minute consultation
Choose a time that suits you. You’ll get a confirmation email with the Google Meet link straight away.
- Tell me briefly what’s going on with your books
- We look at your setup together on the call
- You get a written scope and quote afterwards
Prefer email? connect@finzain.com